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Shawna Schuh

Assign Tasks with the End Goal in Mind

Ask in a way that will actually produce results.

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THERE ARE MANY TIMES when I hear from my clients these kinds of laments: “I should have said that differently.” Or: “Maybe I used the wrong words …”

When this happens, I’m delighted because that leader is becoming more aware that she has control over those words and how they may or may not land. However, sometimes it’s not the actual words but the intent behind them that makes or breaks the situation.

Let’s dig deeper into this.

Here’s a standard miscommunication:

When you say “Would you please do X task?” your words, in your mind, may be clear and determined.

You are asking them actually to do the task, right?

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That’s what you think.

In reality, it’s an inquiry with no clear intent of when it must be complete or even a determination of end result.

When I’m coaching clients, we take it down to the elements that will actually produce results.

First question: What do you want? And let’s go deeper than having the task done. Aren’t tasks the means to an end result? If you are spending a lot of time on “tasks,” you may have a checked-off to-do list and still not have the results you desire.

Ask yourself instead: “What will having this task done accomplish in regard to my big goal or highest priority?”

That question will shift your thinking to shift from “task doing” to “results producing.”

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But what do you ask then if not, “Will you do X task?”

You have many choices. and all of them depend on the intent.

Intent one: Get a task completed. To do this, ask it as is with the addition of a timeframe: “Will you do X task by 3 p.m. today?” The specificity will help you both.

Intent two: Get a commitment to a result rather than a task. Say: “To further the goal of X, please provide me with a list of tasks and who is best to accomplish them inside our timeframe.”

This request will allow the other person to take leadership of the goal and either take on the tasks or find those abler to do so. Remember, of course, to include a timeframe.

Intent three: further action on your end goal. Ask a new question: “To make sure we reach X place, what do you think is the best plan or path to accomplish it?”

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This will help them buy into the goal and give you new ideas.

As a leader, we usually know the goal and know the steps or actions to take. That doesn’t mean we should do those actions, nor that others know the goal.

When you shift your thinking like this, things in your world begin to improve. I see it all the time in my coaching clients. If you want the same results, the first step is to stop and think, “What is my intent?” and then the words will come easier.

Shawna Schuh is a certified speaking professional, an executive coach, master neuro linguistic program- ming practitioner and president of Women in the Pet Industry Network. Email her at shawna@womeninthepetindustry.com.

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Shawna Schuh

To Get to the Bottom of a Complaint, Pause, Smile and Ask

When a customer lies, it may not be for the reasons you think.

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THE RESTAURANT IS a favorite of mine. The food is good, and it’s fun and kinda funky. When we sat down to meet for this first date, I had no expectations. The conversation was fast and fun, and so we decided to order dinner. He ordered a burger and fries, me a salad.

When the food came, the female server set it down with a flourish, and it looked great. I barely had a moment to admire my salad when the man sitting opposite me said, “The fries are cold.”

The server was momentarily stunned but quickly recovered and said, “I’ll bring you new ones.” And she hightailed it out of there to have a word with the kitchen.

There was a pause, so I said, “I’m so sorry you got a bad order, this place is usually great.” Because, of course, I’m feeling bad for suggesting a place that, it turns out, serves cold food. What does that say about my taste and judgment?

Then he said, “No worries, the fries aren’t really cold. There’s just not enough, so now they’ll bring more.”

I blinked in stunned silence and then gathering my wits about me asked, “Do you do this often?” To which he said, “Only when I think I’ve been shorted on something.”

Think about this for a moment. Where do you land on the right or wrong of this exchange?

As a consumer, you might agree that if you feel shorted in service, or product, or value, it’s within your rights to complain or ask … but to lie?

As a business owner, you may feel outraged and taken advantage of by a customer who is clearly misleading you or your team for additional gain.

Here’s my take from a leadership standpoint:

  • Pause to take a breath. This can allow you to get emotions in check.
  • Smile. This may be forced — after all, they are bringing up a complaint.
  • Ask a question. This is the best thing however only if it’s a question that still makes the customer feel in control (rather than wrong), and it clarifies the real issue.

The example in this instance may have been that the server could have paused, smiled and asked, “Do you want me to replace them?”

Since the answer is most likely yes, then take the whole meal away.

If you get pushback — “It’s OK, just bring me more fries” — this is when you know the real intent behind the comment, and you can say, “If the fries (or whatever the complaint is) are not to your liking, we must check your whole meal so you are completely satisfied.”

If you have a pet business, you’re not selling fries, of course. However, you do have some customers who are hard to satisfy, and they can surprise you or take advantage of you, all the while feeling justified in doing so. Luckily, the same techniques will work: Pause, smile, ask a question.

Think about and discuss with your team the kinds of questions that are able to get to the bottom of the issue (or customer intent) without making the customer feel wrong.

For me, I learned several things that evening, the most important being to put myself in the position of both the customer and the business owner. If all of us did that more, maybe the experience for everyone would be better.

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Shawna Schuh

Are You a Seeker or a Conquerer?

The seeker finds success daily; the conquerer attains it only at the top.

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SUCCESS CAN MEAN DIFFERENT things to different people, although the dictionary definition of success is: The accomplishment of an aim or purpose.

For me, it’s shifted from a destination to the journey — or what I like to call an adventure — because for me, life, love, pets and relationships are all adventures, usually to undiscovered places or experiences.

As we travel forward in life, we can hold success out in front of us like a carrot for a horse, or we can experience the pleasant feeling of being successful every time we take an action step.

So when you have the aim to learn something, and you do … success!

When you set out to make a customer smile, and you do … success!

When a new concept is presented, and you learn it, use it and excel in it … success, even though the process, the adventure may not be not complete.

When we think and feel successful, we do the actions that produce the results we seek. We also skip the painful process of thinking: “When I reach X, I’ll be successful,” or, “After I have Y, I’ll feel successful.”

We can live more fully, more engaged, energized and creative because every action is a success when we move forward with the right intention.

Let me explain it further with two mountain-climbing analogies:

In one case, the climber is the Seeker: Every prep, every step, every hurdle and every experience is a success getting to the top, and more important, returning from the top of the mountain.

In another case, the Conquerer: Success is only at the top. This permits less focus on getting back down gracefully or safely. So success is measured only by being on top, by taking control and forcing it.

Stop and ask yourself whether you relate more to the Seeker or the Conquerer. I’m not going to judge you. However, in my work with wonderful, successful professionals, I do know the happiest ones are those who seek and experience that happy jolt of success every step, every hurdle and every sale they take or make each day.

How do you become a better Seeker?

1. Set up all the action steps to take you where you want to go.
2. Track those steps so you know you accomplished them.
3. Note your progress and celebrate how far you’ve come.
4. Bask in the fact you are moving in the right direction.
5. Embrace the knowledge that there is no top/end to attain.
6. Revel in being a Seeker because those who seek, find!

This feeling of success is truly wonderful. Being a Seeker reminds me that I am creating the life I live, and if I can do it, so can you.

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Shawna Schuh

What You Believe About Your Customers Influences How You Treat Them

Are buyers liars?

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THE OTHER DAY I caught someone in a lie. It was a little lie, a white lie they call it.

Here’s the definition of a white lie from the Urban Dictionary: “A minor, polite or harmless lie. A white lie can be excused because it doesn’t cause great harm.”

And this is where the slippery slope begins!

What do you believe about lying? Is it totally wrong? Or are little white lies OK since they don’t cause great harm? And what is harm, anyway?

How do you feel about your customers and clients telling you little white lies? Like: “I’m not really looking.” Really? They called or came in, right? Apparently they are at least looking …

Or what about us? If we leave out something that affects someone’s decision, is that harmless?

An example would be a little white lie that there is only a limited number of something, when in reality there are plenty more.

There is a belief that people are not honest when they deal with others, that most people are focused on themselves, on getting the best deal for their needs.

Though there is truth mixed in with most things, today I want you to really think about what you believe about your clients and customers.

The reason is, if we believe buyers are liars, then that will affect how we treat them. With suspicion, with uncertainty and with our guard up.

Shakespeare once wrote, “There is nothing either good or bad, but thinking makes it so.”

And so it is with people.

What if we chose to believe, “People are neither good or bad, but thinking makes it so”?

What if we decided, right this minute, that:

  • All my customers are special.
  • All my clients want attention and guidance, and I know how to deliver it.
  • All of those who inquire about my business and services are looking for what I offer.
  • People are generally good.
  • Pets are the best thing about life (I know you believe this already!).

The bottom line really is: What do you believe about your customers? Answering that truthfully and determining that you will, from this point on, believe only the best will made a profound difference in your results.

If you already have this positive belief, ask yourself whether you are sharing it enough with your team and community. If not, there’s your action plan for this month!

I believe in you!

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