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Word of a Massive Chain’s Intentions to Build Nearby Has the Local Pet Store Owners Worried

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IN A SMALL BUT artsy rural community in Wisconsin, news of a big-box store potentially opening its doors in 2020, has been spreading like wildfire among local business owners. Currently, downtown has a Main Street dotted with retail stores, restaurants, a coffee shop, an art studio — and the only pet store and grooming location for many miles.

ABOUT REAL DEAL

Real Deal is a fictional scenario designed to read like real-life business events. The businesses and people mentioned in this story should not be confused with actual pet businesses and people.

ABOUT THE AUTHOR

Nancy E. Hassel is founder and president of American Pet Professionals (APP), an award-winning networking and educational organization dedicated to helping pet entrepreneurs, businesses and animal rescues to grow, work together and unite the pet industry. Contact her at . nancy@americanpetprofessionals.com

PawPaws has been in the town for about 15 years, and for the last four years Mike and Tom have owned the store. They were locals who moved out of town to pursue big-city careers, and after moving back home, they bought the store and the building. Now business-savvy pet parents, they knew they could make the local pet store even better. They kept the store aesthetic with the rural, artsy, small-town vibe while offering fantastic customer service.

“Tom, you know we have to fight this. I know our town is small, but this is going to kill our downtown, and we are going to lose customers,” Mike said, tossing aside a postcard announcing a Chamber of Commerce meeting to discuss the big-box store. “It’s bad enough that locals are shopping online — you know I see those delivery boxes.”

“OK, you know this topic is super important to me, but we have to concentrate on the Groomathon that is happening this weekend,” Tom said as he was unpacking grooming supplies. The Groomathon was an event they did every six months to wash, groom and nail-trim the local municipal animal shelter pets to help them get adopted.

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“Yes, but while we are unloading we need to discuss this so we can get the Chamber of Commerce fully involved,” Mike said. “You know they are not up to speed on these things, sadly.”

“But isn’t it just a proposal within the town and not something that is set in stone?” Tom said. “I guess we will can really see if anyone else in the Chamber can get together with us to fight this.”

“Now that’s more like it!” Mike said excitedly. “They don’t carry all the same pet products or food we do, but it would be way too close for comfort after we have worked so hard the last few years here.”

The following week at their local Chamber meeting, Mike brought up the big-box store. “So who will help put together a petition to stop the mega-mart from landing in our backyard?”

A few grumbles and only a couple hands went up.

“Really, no one here is as worried about this as we are?” Mike said.

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“It is going to add a lot of much-needed jobs in our county,” a tax preparation business owner chimed in. “So would it really be that bad?”

“What about our downtown? If that mega-mart comes in, a lot of people are just going to go there, and stop shopping at my boutique!” a gift shop owner said.

“I don’t know. It seems like it would add some convenience to our area, I don’t think it will affect our businesses in the way you both are worried about,” said a local bank owner, who was a big supporter of the project. “It will be about 10 minutes from the downtown.”

Mike sighed, looked at Tom, shaking his head, and said, “Clearly, we have a lot of work to do.”

The Big Questions

  • What should Mike and Tom do to show their other area business owners the potential negative impact the big-box store could have?
  • In addition to a petition, what other avenues should they look into to stop the box store from landing in their backyard?
  • How can they keep their business going strong if the big-box store gets approved?
Janet M
Rockledge, FL

We have big-box stores within a 5- to 7-mile radius. If Mike and Tom’s pet store offers high-end food, your customer will not be shopping for food there. You offer grooming services, which will help keep you going and have those customers coming back to you. Up your game and always be ahead of the curve. Offer items and services no box store can compare to. Customer service will be your best friend.

Nancy G.
Fredericksburg, VA

What other people are doing is none of your business. If you’re focusing on someone else’s business, your energy and time are taken away from your own. Focus on your business, and your business will thrive.

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Frank F.
Farmingdale NJ

I believe that their time and efforts would be better spent on how to make their business stronger and more appealing to their existing customer base. I am also a firm believer in the free market for everyone. Both big-box and e-commerce should have the same rights as I do to compete. It is ultimately to the benefit of the consumer that these choices are available. Unfortunately, some retailers think that they are entitled to calling certain products, territories or demographics as “theirs,” and feel they are also entitled to make a certain margin on those variables. In actuality, the only entitlement that any of us should demand is the right to try and succeed. It is always to the detriment of the consumer if we ever take the position that we are entitled to succeed. As business owners, we inherently must be willing to assume that risk of uncertainty every day. If I can’t be relevant enough to the consumer, then my company doesn’t deserve to exist in the marketplace. For those reasons, for the last 32 years I have said to big boxes, “Welcome … let’s go to war!”

Wendy M.
Moore, OK

Do what sets you apart best! Give personal customer service. Not only in-store, but on your website, fun emails, interactive Facebook posts, encouraging participation. Have a great and varied selection of products that people want, and need — especially those disposable items that make them come back for more. Send your customers’ animals birthday cards to come in for a treat and discount. Do monthly or quarterly events … fun things that people can bring their pets to. All of the personal touches that you can provide will make a big difference in bringing your customers back.

Joyce M.
Faribault, MN

My store was the only full-line pet store until 10 years ago. [A major pet chain] decided to come on the recommendation of our Chamber of Commerce. According to a reliable source, they were told Faribault didn’t have a pet store. The local newspaper wrote an article stating there would now be a place in town to get all your pet supplies without a trip to the Twin Cities. I asked the Chamber — that I was a member of — to please write an article alluding to the fact that there would be two places to shop with even more variety. They said they would and then conveniently forgot. I don’t think PawPaws can stop them from coming, but I think they will be OK if they have a good, loyal customer base.

Rachel D.
Littleton, CO

If they are coming, you cannot stop it. So, plan ahead. Isn’t it great to know you have choices and lead time to prepare? Big-box stores have lots of turnover, so now is the time to build up the best staff you can have. Create learning opportunities for knowledgeable staff, better incentives, staff values and teamwork.What do they offer to potential clients? Fast in/out, I think. So, have a way to notice those clients who want to be fast about it versus chatting away. They’re there, you and your staff just need to pay attention. Finally, perception is reality. I don’t share this often, just now, in this awesome magazine. If you believe and act as though you have abundance in business, you will. Clean store, happy clients, friendly and knowledgeable staff and never downtime. Plan events during the known slow time, and you’ll never feel lacking. Never have the ‘lack of’ attitude, and you’ll always win! Good luck. You’ve got this!

What’s the Brain Squad?

If you’re the owner or top manager of a U.S. pet business serving the public, you’re invited to join the PETS+ Brain Squad. Take one five-minute quiz a month, and you’ll get a free t-shirt, be featured prominently in this magazine, and make your voice heard on key issues affecting the pet industry. Sign up here.

Nancy E. Hassel is founder and president of American Pet Professionals (APP), an award-winning networking and educational organization dedicated to helping pet entrepreneurs, businesses and animal rescues to grow, work together and unite the pet industry. Contact her at nancy@americanpetprofessionals.com.

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Real Deal

When a Marketing Consultant Under-Delivers, What’s a Business Owner to Do?

The case of the over-promising marketer.

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KATIE JUST OPENED her first business, a dog café, before the holidays, and the reception was better than she expected. But marketing is not her area of expertise, nor has she found the time to do it while running the café. One of her new year’s goals was to hire someone to increase their social presence and email marketing.

ABOUT REAL DEAL

Real Deal is a fictional scenario designed to read like real-life business events. The businesses and people mentioned in this story should not be confused with actual pet businesses and people.

ABOUT THE AUTHOR

Nancy E. Hassel is founder and president of American Pet Professionals (APP), an award-winning networking and educational organization dedicated to helping pet entrepreneurs, businesses and animal rescues to grow, work together and unite the pet industry. Contact her at . nancy@americanpetprofessionals.com

Before opening the café one morning, Katie was answering emails, and posting to her Facebook page about the specials at the café that day. An ad popped up for a marketing guru — exactly what she was looking for. She clicked on the ad, and it said they specialize in marketing, social media, email marketing and advertising.

“This is too good to be true,” she thought and she continued to look at their website. It seemed like they had a decent track record of clients. So, she filled out the “contact us” form.

About an hour later, she received a phone call from the founder of the company.

“Hi Katie, this is Ronald Smith with Town B Marketing getting back to you about your email inquiry. Do you have a moment to chat?”

“Wow … um … thank you for getting back to me so quickly,” she said. “I actually don’t have time at the moment — do you want to come to the café to meet?”

Before she could finish Ronald said, “Yes. How is 2 p.m. today?”

She was kind of shocked at how quickly he wanted to meet, but she agreed, as that was a slower time at the café.

Katie really hit it off with Ronald, and she was impressed with his knowledge of marketing and his incredible claims of helping clients get a following on social. Ronald followed up quickly with a contract, for three months of work for $10,000, with a third up front. Katie thought it was high, and she consulted with a good friend Jacqueline, who had her own clothing boutique down the street.

“It looks like a good company based on their clients,” Jacqueline said. “We paid almost the same amount for an independent contractor to do similar work.”

After four weeks of work, and already paying $3,300 up front, Ronald did provide some social posts for her platforms, created an email marketing campaign and was working on a series of Facebook ads. Katie thought the progress would be faster, especially with his supposed track record and how much money she already gave him that she agreed to in the contract.

Katie was frustrated, though, when she noticed that her social posts looked very similar to other posts for other pet care companies. She let out a sigh said to herself, “I told him I wanted to stand out, to be different — not lumped I with every other pet business! Ugh!” And while the café’s Facebook and Instagram pages had growing followings, it didn’t seem any faster than when she was trying to do them herself.

She sent Ronald an email, asking what the status of the Facebook campaign was, and she expressed her disappointment in the social posts and growth.

There was no response for four days from him, and it just seemed filled with excuses. Moreover, at the end, he had the audacity to remind her that the next payment was due on Friday for him to continue working. Flabbergasted, she called Jacqueline for advice, “I am stunned ….

What … how … I signed a binding contract with him. Now I don’t know what to do!”

The Big Questions

  • How would you handle a company that you hired to do a project but was not delivering on what it agreed to in the contract?
  • What would you say to someone who is a new business owner in reference to hiring outside companies?
  • If you have no budget for a lawyer, how would you dispute this situation?
Angela P.
Stratford, CT

Contracts are broken all the time. It could be scary at first for a new business owner to think about defaulting on a contract, but if there’s dissatisfaction with the service and not an acceptable response, then there’s no reason that payments should be made. As owners we cannot do it all, but trusting our gut leads us in the right direction. Katie should remember what made her take the leap into becoming a business owner anyway: guts, bravery and nervousness … not fright! The marketing guy should be afraid of her!
Katie should take the lead and suggest how this could be worked out reasonably without outside interference from legal. She can intelligently negotiate to get what she wants, and she can be unwavering. The marketing guy should want to keep a good reputation and, in doing so, work to please the customer, not his own pocket. I trust that this scenario would in the end work out just fine.

John C.
Bronx, NY

As a leading marketing and sales consultancy, I would offer the following advice for hiring a marketing agency:

1. Sometimes expectations are subjective. Outline expectations and objectives upfront and in writing. Try to negotiate with the company to recoup some of the money paid. No agency wants an unhappy client. Try to negotiate with the agency for future work without pay until expectations are met. Most people are reasonable and don’t want negative feedback.

2. Check references and see examples of work before getting started. It’s always good to get a perspective from an agency’s past and present clients to see how they feel about their work.

3. You can usually find a law student or firm willing to do some small business work pro bono. Sometimes a letter from a lawyer is enough to get a dialogue started.

Dawn T.
Vero Beach, FL

To handle a company that you hired to do a project but was not delivering on what was agreed to in the contract, it depends on the wording in the contract. If she specifically stated in the contract that she wanted to “stand out and not be similar to other pet businesses,” she would be able to do something such as hold the next payment until he changes the ads to stand out. Of course, she needs to save the examples of hers and the other ads for proof and reference. I would say to someone who is a new business owner: Ask for references, call those references, do research on the company, verify the sources, and in this case check out his other marketing sites, and she would have seen the similarities. Having no budget for a lawyer, I would dispute this situation by requesting a meeting with Ronald before next payment is paid and try to discuss the situation.

Liz Barnes M.
Lawrenceburg, KY

I would never sign a contract of this nature with out a 90-day money-back guarantee. Pay for 90 days. If things improve by 20 to 30 percent, go with them. If not, time to resume your search.

Jim A.
South Jordan, UT

I am one of those marketing consultants, and this kind of thing embarrasses me, but I see it far too often. To avoid such frustration, you must realize that you are your company’s chief marketing officer, and while you can delegate, you cannot abdicate that responsibility. You must educate yourself on marketing as the primary function of your business — to bring in buyers. You’re going to have to remain involved pretty constantly, especially in the beginning, if for no other reason than to bring your vendors up to speed about your business. If you hire help, you must be both realistic and clear on expectations and particularly on frequency of communication. (I insist on at least weekly meetings with my clients.) There should be a performance “out” in your agreement. If you’re not happy, you should be able to terminate the arrangement, for reasonable cause.

What’s the Brain Squad?

If you’re the owner or top manager of a U.S. pet business serving the public, you’re invited to join the PETS+ Brain Squad. Take one five-minute quiz a month, and you’ll get a free t-shirt, be featured prominently in this magazine, and make your voice heard on key issues affecting the pet industry. Sign up here.

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Real Deal

At a Holiday Photo Event, a Dog Plays Naughty with Santa, 
Putting the Boutique Owners in a Difficult Situation

Read the case of Santa’s dog bite.

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A’S PET BOUTIQUE was just coming up on its first year of business, and owner Aaron was excited to be hosting the business’s first Santa Paws photo event — where pet parents could bring in their pets for pictures with Santa. In addition, the store planned hot chocolate and nibbles for the humans, special Santa dog treats and discounts on holiday merchandise. A lot of marketing and pre-promotion were going into the event and seemed to be creating a buzz both online and in the community.

ABOUT REAL DEAL

Real Deal is a fictional scenario designed to read like real-life business events. The businesses and people mentioned in this story should not be confused with actual pet businesses and people.

ABOUT THE AUTHOR

Nancy E. Hassel is founder and president of American Pet Professionals (APP), an award-winning networking and educational organization dedicated to helping pet entrepreneurs, businesses and animal rescues to grow, work together and unite the pet industry. Contact her at . nancy@americanpetprofessionals.com

“Hey, it looks like we are up to 115 people who plan on coming to the event, but only about 25 people have actually pre-scheduled their appointments,” said store manager Anita, who has 15 years pet retail experience. “Do you think we should cap it at 50, 25 each day just for the photos?”

“Let’s just let anyone come,” said Aaron, still a relative newbie to the pet space. “If they want to wait or get squeezed into a photo session, let them.”

“OK, but it could get out of control if all those people actually show up,” Anita warned.

“A problem I would love to have,” quipped Aaron as he flashed a big smile. Anita frowned: This weekend could be amazing or a nightmare.

As the Santa Paws weekend drew closer, they were close to 50 paid-for and scheduled photo appointments. They hired a professional to play Santa and a pet photographer to take the photos.

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Two hours into the event, everything was going seamlessly, people were having their pets’ photos taken with Santa and sticking around for some holiday cheer while the photos were printed and sent to their phones. As the holiday music played in the background, the sounds of laughter, dogs barking and the cha-ching of the register were music to Aaron’s ears.

This is exactly what he was envisioning when they were planning the event, until suddenly he heard a very loud, “Oooowwwww!” and then the growls and yap of a small dog.

“Your dog … your dog just bit me!” exclaimed Santa to the dog’s parent.

Aaron ran over to see what was happening, and just then Santa pulled off his glove to reveal a punctured bloody hand. There was an audible gasp from people nearby. “Anita, get the first aid kit! Can you guys give us some room?” Aaron then turned to Santa: “Joe, are you OK?”

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“Well, no! I was just bit!” Joe said. “I have been doing these gigs a long time, never have been bitten this bad before.”

Aaron handed him paper towels. “Let’s go into the bathroom and wash off your hand to see how bad it is.”

“I am so sorry.She has never done anything like that before!” the dog’s owner said.

Anita asked everyone to be patient, and she would let them know what would be happening the rest of the day soon — but to stay and enjoy themselves.

Aaron, said to Anita, “It doesn’t look that bad — but he is shaken up. Did you get the information from the dog owner?”

“Yes, the dog is up to date on all shots,” Anita said, “and we already have all her contact info from her consent form. I feel terrible for Joe.”

“He doesn’t know if he will stay,” Aaron said. “He may go to urgent care. We have all these people, appointments lined up. If he leaves, to go to the ER or urgent care, I understand completely, but what are we going to do about the rest of the event?”

The Big Questions

  • What would you do without a backup Santa?
  • How would you handle all those pre-paid appointments for photos with Santa?
  • Should the dog owner be responsible for the medical expenses, or the store, or both?
Pattie B.
Charlottesville, VA

We’ve had Santa before — he got piddled on, but never bitten! My ex was Santa, and he left and went home. So I got to be Santa for a day! When we have photo sessions, it’s by appointment in our indoor photo area, or if it’s by drop-in, we have a tent with panels outside the front door. This helps to reduce stress in a crowded situation. If we have outside people come in to help with an in-store event where dogs are welcome, they sign a release. But if there was a bite, we would pay for the medical expenses. Most owners whose dogs bite never really think it’s their fault and take no responsibility for bad training. They’re the ones who would be most likely to complain about the situation online, which takes too much time and effort on my part to diffuse.

Dawn T.
Vero Beach, FL

First, never schedule such an event without a backup Santa. Considering they don’t have one, see if the Santa suit will fit the owner or possibly the other employee in the store. To handle all the prepaid appointments for photos with Santa, Aaron could reschedule the appointments or offer a refund. It is an unfortunate circumstance that the dog bit the Santa. However, dogs are dogs. The dog owner she should offer to pay — or at least split — the cost with the store for the responsibility for any medical expenses.

Frank F.
Farmingdale, NJ

We’ve been holding a pictures-with-Santa event for 26 years. (Last year, we had more than 600 dogs have their pictures taken with Santa, with the proceeds going to local rescue groups.) Knock on wood, we’ve never had an incident where Santa was bitten (especially since I’m Santa …). We do not book prepaid appointments for pictures. We have a backup plan for Santa should I get sick/lame/lazy or die! We have a dog trainer/behaviorist on-site during the event to help set up the dogs for their pictures. Last, my business insurance would be on the hook for the liability, since it is a company event.

Debbie K.
St. Augustine, FL

Get an employee to get on the costume and continue on. If not, refund the appointments along with a free bag of food or something else. Unfortunately, the store is responsible. Maybe split the cost with the dog owner if they feel an obligation.

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Angela P.
Stratford, CT

The health and safety of Santa is of most importance, so of course he should go to urgent care. I would quickly compose a text or email message to all of the participants: “An overeager elf pup showed Santa his displeasure by giving him a little nip. Santa is OK, but needs to get some first aid. We will be continuing to take photos with our fun backdrop and have Santa’s costume here should you as an owner want to use it with your dog. While we’re sure the photos will still come out cute, if you’d like to reschedule, we will let you know when Santa is available! Thanks for understanding!” Honesty, willingness to still show that the event and store are open and ready for celebration, as well as offering an alternative, will still gain points with customers. Most reasonable people would be fine with this.

Ramie G.
Evanston, IL

We do free Santa photos every Saturday in December (we suggest a donation to the shelters we sponsor), and it’s my biggest nightmare scenario. One year our Santa who did this for 10 years was ill and went into the hospital after one Saturday. We chose our backup based more on personality than anything else, and it worked just fine. There were people who expected our regular Santa, but they were more concerned about his health than their photo. I would hope that by having a photographer setting this up, that they would have language in their form explaining that there could be an emergency like this and how they would compensate those paying for photos. I would also think they would have a backup plan. The store insurance should cover Santa’s injuries, and our state does hold pet owners responsible for bites.

Greg G.
Cody, WY

Do you have workmans comp? I do on everybody! I would be out of business if I didn’t. Had an employee fall, hurt her shoulder. She had $57,000 in medical bills. Worth every penny to have coverage. No comp? Split the bills between customer and store. Replay video if you have to see what actually happened.

What’s the Brain Squad?

If you’re the owner or top manager of a U.S. pet business serving the public, you’re invited to join the PETS+ Brain Squad. Take one five-minute quiz a month, and you’ll get a free t-shirt, be featured prominently in this magazine, and make your voice heard on key issues affecting the pet industry. Sign up here.

Continue Reading

Real Deal

When a Vendor Doesn’t Like His Booth Location at a Local Pet Festival, Its Organizers Are Left Trying to Calm Him

What would you have done? Here are your answers.

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FOR THE FIFTH YEAR, in a row, Erika and Janelle have hosted the Ruff Ruff Harvest Fest in Minneapolis. At this year’s fest, they were excited to bring in a few new types of vendors. The Fest is normally just pet vendors, but had many inquiries from area businesses that were not pet specific and wanted in on the large crowd the annual fest draws.

ABOUT REAL DEAL

Real Deal is a fictional scenario designed to read like real-life business events. The businesses and people mentioned in this story should not be confused with actual pet businesses and people.

ABOUT THE AUTHOR

Nancy E. Hassel is founder and president of American Pet Professionals (APP), an award-winning networking and educational organization dedicated to helping pet entrepreneurs, businesses and animal rescues to grow, work together and unite the pet industry. Contact her at . nancy@americanpetprofessionals.com

Two days before the event, as Erika and Janelle were finalizing last-minute preparations, Janelle said, “We’re taking a bit of a risk bringing in these vendors that are not pet-related.”

“Well, Carl basically begged us to be part of it — I mean you were there,” Erika laughed. Carl is a well-known fixture in the community with a successful home-remodeling business.

“Yeah, you’re right,” Janelle agreed. “It will be fine — it’s only a few non-pet vendors.”

Saturday morning, 7 a.m., the day of the fest: It was the perfect fall day, cool and crisp, and the sun was shining bright. The majority of the vendors set up the night before, and the early morning gave way to the bustle of tents popping up, people rushing around, and dogs barking with excitement.

At 9:45 a.m., Janelle was walking the grounds and noticed a few vendors still not there or set up. One empty vendor space was a 10-by-20 space at the front, but they just texted her that they were a few minutes away. Local vendors were frantically setting up — knowing they were late — and Carl was one of them who arrived to set up just minutes ago.

The gate to the fest opened at 10 a.m. to a flood of pet parents with their dogs in tow, heading onto the grounds. Janelle was smiling, saying hello to them and greeting each dog. Just then Carl came over and said in a frustrated tone, “No one has come by our booth, or to that area of the fest yet.”

“What do you mean?” Janelle said, puzzled, looking down at her phone, “It is 10 after 10 — the fest just opened?”

“We want to move our location! No one is going to see us where we are!” Carl said loudly, “What about that spot right there?”

Shocked at Carl’s tone and attitude, Janelle said calmly, “Carl, they are on their way, and they paid premium for that space.”

“We would never have been part of this if we knew we were going to be in back!” Carl said.

Janelle tried to walk Carl away from the entrance to avoid making a scene and said, “You asked us to be part of this fest, and you picked the space for your booth. I am not sure why you are so upset — again the fest just started.”

“Yes but that spot in the front is empty! I demand that you give us that space!” Carl nearly shouted. “I am not happy!”

With that, many people had turned and looked to see what the commotion was, and Janelle quietly said, “You need to lower your voice. This is a family friendly event. I will be right back.”

Erika saw Janelle walking over to her rather quickly and said, “What is going on over there?”

“Carl is causing a huge scene,” Janelle said, explaining the problem to Erika. “What should we do?”

The Big Questions

  • What could be done to alleviate the situation so it doesn’t escalate?
  • What should Janelle and Erika say to Carl to maintain a professional working relationship, for the fest and beyond?
  • Is there anything Janelle and Erika could have done to prevent this?
Ramie G.
Evanston, IL

Maps detailing what space each vendor is in, sent out before the event, would stop this before it started. If Carl had a problem, it would be known prior to the event, and the option to not attend would be his. We have all been to events that are not as well organized as we would like; that’s life. Offer to do something during the event to promote those who are there, but maybe didn’t get a good location — a shout out “thank you” over the PA system, etc. Don’t let anyone feel your event isn’t worth doing again next year!

Wendy M.
Emerald Isle, NC

I would use the feel-felt-found method with Carl: “Carl, I understand how you must feel. When I have been a participant of these kind of events, I felt that way too when no one came to my booth, especially after spending time and money to set up. But here is what I have found: Since this is a pet-related event, attendees will go to those booths first. Then they will explore the other options.” I would then give him the option to either stay, and remind him he knew exactly what the event was about and that it would draw in families that may need his service, or to pack up his booth and leave. Under absolutely no circumstances would I allow him to bully his way into the prime spot. If he continued disturbing the peace, I would also remind him that he could either leave peaceably or with the help of local law enforcement — his choice.

Vicki G.
Moline, IL

I would calmly tell Carl that you are sorry he is disappointed, but “As I said before, it is early. People will be coming by as the day progresses. The front space is already reserved and paid for, and the people are on their way.” I might offer a partial refund if at the end of the show, he feels he had no traffic. If he continues to berate you, I would say, “I am sorry, sir, there is nothing I can do.” And walk away.

Karen C.
Delavan, WI

We’ve been to many of these fests and have hosted them as well. We were never guaranteed a particular spot, but as a paid sponsor for many years, we did get great placement. When we hosted, our featured guest — typically a rescue — would get first dibs, and others were free to set up where they chose. These types of scenarios can almost always be avoided by having a clear and concise policy. Whether the space is free or fee-based, have a policy! A great event planner will make sure the flow around an event like this draws people all the way through. Food or interesting demos are great for this. The vendor needs to be a great presence and attract folks to them. I would not hesitate to remove a vendor who threatened the event with the antics described, and I would certainly not invite them back.

Dawn T.
Vero Beach, FL

To alleviate the situation so it doesn’t escalate, ask Carl to calm down. Text the vendor who is running late to see if it is possible, because they are late, that another vendor, who is there, have the spot. Then ask them to “sneak” in the back to set up, so not to disturb the front entrance. See what they say. If the vendor agrees, have them switch, and if not, offer a partial refund and a guaranteed entrance spot next event. Janelle and Erika could have prevented this by having a vendor meeting to confirm the times and locations. If vendors are late, then in the contract state that they would be moved to the back of the festival.

Cathy E.
Des Moines, Indianapolis, Kansas City

It’s pretty obvious the event isn’t the problem; Carl is the problem. If he begged to be in the show and selected his location, then he didn’t know how to manage his own expectations. I would say to Carl that he needs to give the crowd a chance to filter throughout. When people attend an event, they walk the entire site, they will get to his booth. But if by noon he is still uncomfortable with his location, then you will revisit it and see if there is another location that will work better. Hopefully, this will give him a chance to settle down, begin interacting with the crowd and rethink his position. Don’t ignore him, check back every couple hours, knowing that something is bothering him that probably has nothing to do with the event. Use phrases like “we want this to work for you” and “your business is important to us.”

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